THE UMB1042 FORMAT FOR THE FINAL REPORT

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1.0 Introduction

1.1 Background of the study

1.2 Statement of problems

1.3 Objectives

1.4 Significance of the study

1.5 Limitation of the study

1.6 Methodology

2.0 Findings & Discussion

This section is the longest section and very straight forward in your reports. By using visual displays, you outline the data you have collected.

Graphs, charts, tables, maps, graphic displays should always be used to summarise the findings you have made from the data you have collected.

Each set of data may be displayed I more than one way and each diagram or visual should have a title, figure or table number, and should be clearly labeled.

Each set of data is systematically displayed and analysed in a paragraph under the appropriate diagram.

How to write?

Example:

2.1 The number of respondents (TITLE)

Graph/chart/table

Analayse (interpret) and discuss- in 2 or 3 paragraphs

3.0 Conclusions

Based on the findings, you have to:

- form opinions

- evaluate the given facts gathered

- compare view points

- refer to future consequences

(STRICTLY IN ONE PARAGRAPH)

4.0 Recommendations

In this section you will have to:

- give suggestions/recommendations on how to address or solve the issues raised.

- give suggestions on further investigation into matters which you cannot solve on present information and

- answer the for questions of : What is to be done? By whom? Where? How?

References

Appendices

WRITING UP YOUR FINAL REPORT

Language style

The style of language used reports is concrete, active and formal as a rule. The rules of plain English definitely apply most of the time.

There is no room for bias or fudging results especially when they are considered to be legal documents. This is particularly the case in engineering, business, the sciences and some social sciences.

*refer to reported speech & active/passive voice

Layout

Spacing between headings, subheadings, paragraphs, ends of section, diagrams etc. need to be uniform and consistent. As a guide—one space between heading and subheading, 1.5 spacing between lines, and two spaces between the end of a section and the next heading.

Appendices

Appendices include things like raw data sheets, extra or supplementary information or diagrams, maps of regions etc. You draw your reader’s attention to the appropriate appendix by indicating this briefly at the appropriate place in the report. For example:

The student’s academic achievements indicate that there is an overwhelmed change between Session 2007/08 and Session 2008/2009. Comprehensive achievement charts for the sessions are included as Appendix A.

A title page

This section outlines the name of the report; who prepared the report; for whom the report was prepared; the nature of the report (your research title); the date the report was prepared/submitted.

A contents page

This includes the page numbers of each section within the report and any appendices that are attached to the report; it does not include the title page. These are attached to the report before the content page.

LANGUAGE OF REPORTS 2

Active / Passive Verb Forms

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Sentences can be active or passive. Therefore, tenses also have "active forms" and "passive forms." You must learn to recognize the difference to successfully speak English.

Active Form

In active sentences, the thing doing the action is the subject of the sentence and the thing receiving the action is the object. Most sentences are active.
[Thing doing action] + [verb] + [thing receiving action]

Examples:

Passive Form

In passive sentences, the thing receiving the action is the subject of the sentence and the thing doing the action is optionally included near the end of the sentence. You can use the passive form if you think that the thing receiving the action is more important or should be emphasized. You can also use the passive form if you do not know who is doing the action or if you do not want to mention who is doing the action.
[Thing receiving action] + [be] + [past participle of verb] + [by] + [thing doing action]

Examples:

Reference: http://www.englishpage.com/verbpage/activepassive.html

LANGUAGE OF REPORTS 1

Reported Speech
Indirect Speech (also referred to as 'reported speech') refers to a sentence reporting what someone has said. It is almost always used in spoken English.

• If the reporting verb (i.e. said) is in the past, the reported clause will be in a past form. This form is usually one step back into the past from the original. For example:
  
  • He said the test was difficult.
  • She said she watched TV every day.
  • Jack said he came to school every day.
• If simple present, present perfect or the future is used in the reporting verb (i.e. says) the tense is retained. For example:
  
  • He says the test is difficult.
  • She has said that she watches TV every day.
  • Jack will say that he comes to school every day.
• If reporting a general truth the present tense will be retained. For example:The teacher said that phrasal verbs are very important.

Reference: http://esl.about.com/od/grammarintermediate/a/reported_speech.htm

PROGRESS REPORT

Instruction: Prepare a progress report for your group research(ORALLY). The report must adhere to the following items and format:

1. Report must be prepared in Powerpoint slides or any other presentation helper.
2. The slides must contain information about your group and your research (title, objectives, method etc.)
3. Appoint 2 persons to be the speaker for the group.
4. The format of the progress report must follow these details:

• Introduction
• Work completed
• Work in progress
• Work to be completed
• Problems encountered

REMINDER: You are advised to wear proper attire for presentation (2 speakers) for the session. Be prepared as I don't want to hear or tolerate any excuses during your presentation day.

TYPES OF SURVEY QUESTIONS

open-ended: "What do you think of the issue on celebrities are not an icon?"
either or /closed-ended: Do you think that Malaysian celebrities are lack of morale values?" : Yes/No
multiple choice: "What is the best way to educate the drivers? Choose only ONE.
A) send a reminder via text messages
B) distributes flyers and brochures
C) do not renew their driving license
D) suspend their service
scale : "Please mark an X on the scale to indicate how you feel regarding your safety while traveling on the public transportation."

5 4 3 2 1

key: 5 very safe
4 safe
3 moderate
2 unsafe
1 very unsafe
checklist : "Which movie(s) have you watched recently?. Tick (/) all that apply.
a) Avatar
b) Adnan Sempit
c) Percy Jackson and The Olympians: Lightning Thief
d) Alice in Wonderland

ranking : "Rank these movies according to your preferences from 1 is the most preferred to 5 the least preferred."

Leigon
Adnan Sempit
Avatar
Tooth Fairy
Percy Jackson and The Olympians: Lightning Thief

GUIDELINES WHEN MAKING SURVEY QUESTIONS

1. provide clear instructions especially on how to fill out the questionnaires or provide explanations on why the research is conducted.
2. keep the questions short and easy to answer. Remember KISS (keep it short and simple).
3. create questions that are easy to tabulate or analyse; e.g numbers
4. ask only one thing at one time. NOT: "Do you read books and magazines regularly?".
5. Pretest the questionnaire on a sample group.